endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream 0000114405 00000 n Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Student Name *. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. 21 61 While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. were required to get a Form W-9 from the renting landlord. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. 0000001516 00000 n Some departments have an internal approver, some send them to an approver in the Finance Office directly. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Copy and paste this code to your website. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments For more information, please contact us at fasasap@fas.harvard.edu. Set up Mobile PIN 1. 0000110330 00000 n 0000110418 00000 n As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. 0000007628 00000 n 0000151766 00000 n Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. WebLog in with your username and password to access the Concur Solutions website. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> 0000138551 00000 n Accounting and Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. You can broadly describe the type of file (e.g. For the most current Travel and Reimbursement Guidance, click here . The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000310965 00000 n Registering enables the University to locate people quickly and provide assistance in the event of an emergency. 0000012615 00000 n In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. 21 0 obj <> endobj Be sure to check back often as guidance is ever evolving. _________________________________________________________________________. WebQuick Steps Fill out applicable sections of reimbursement forms. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. 0000004215 00000 n Concuris Harvard University's travel and expense reimbursement system. WebVendor Training: RFP Essentials. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000218795 00000 n There are minor exceptions to these regulations. %PDF-1.4 % Harvard Travel Policy. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Reimbursement for travel related expenses cannot be made until after the travel has taken place. 0000051930 00000 n WebConcur Invoice Automate and integrate your AP processes. Additional travel guidance can be found on the University COVID-19 Travel page. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. HLS cannot pay late fees on Corporate Cards. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Harvard accounts are not to be used as a holding place for expenses. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. WebWe would like to show you a description here but the site wont allow us. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Log in to Concur at travel.harvard.edu/concur . Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Repeats every week every Monday until Mon May 22 2023 . Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. 0000036762 00000 n This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. 0 0000217245 00000 n Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. 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